Simple programs for personnel management. Handbook of the personnel officer - help to the employee of the personnel department

This small application for personnel records aims to systematize data about the employees of the organization, various filtering and printing both the list of employees and their cards.

Main program window

It consists of a menu, a list of employees, a filter area for selecting records, and a list of fields to print.

In the menu "Service" you need to fill in reference books

From there, you can print a list of employees, after setting up the list of output fields on the main form, you can also print the card of the selected employee.

It is advisable to make a copy of the database and, in case of force majeure, restore data from a backup

AT personnel management you can accept, dismiss an employee or edit his card.

Employee's personal card

Employee card - general information

The employee's personal card consists of several sections:

• General information
• Passport, family and residence information
• Vacation
• Information about education
• military registration

General information

Passport, family and residence information

Here is a list of relatives with their full name, degree of relationship and year of birth

It contains a list of records about the admission of an employee to this organization and his movement to different positions in different departments. On this tab, you can dismiss an employee. The total length of service and the length of service of the municipal / public service is displayed (specifically for this organization, and not in general). The date, structural unit, position, salary and basis for admission to the position (order with number and date) are indicated.

This tab contains information about the assignment of a class rank and the results of attestation. If the employee is not a municipal employee, this information is not filled out.

This includes, for example, letters of thanks from the head of the municipality or the Governor.

Vacation

Information about vacations in this organization. The number of calendar days is calculated automatically.

Advanced training and professional retraining

If an employee goes to any advanced training courses, this is reflected in his card.

Information about education

The academic degree, if any, is also recorded here.

Experience

This experience is summed up with the experience in this organization and recorded as a total (for a lifetime)

military registration

To be completed if such information is available.

The program automatically calculates the length of service, guided by the system hours, every time a personnel officer opens an employee's card. When opening the program, the age group is recalculated (up to 30 years old, 30-40 years old, 40-50, etc.)

Recruitment

Hiring is carried out through the menu "Human Resources" - "Hiring a new employee"

Only last name, first name and patronymic are requested. Then the personnel officer decides whether to write it down as a draft or fill out a card. In the first option, a card will be entered, but it will not appear for filling. The employee will be absent from the general list. In order to fill in information about it, you need to enable the flag on the main form "Show drafts". You can also open a record for editing by double-clicking on it.

When you select "Fill in the card", a form will open for filling in the information. In order for an employee to be displayed in the general list, you need to fill in at least the minimum information.

When an employee leaves, he will also cease to be displayed in the general list. You can show the dismissed by turning on the flag of the same name on the main form.

About window

The program does not require installation, the folder with the program can be placed in "My Documents" in order to have write access to the database and create a shortcut on the desktop.

Any modern enterprise with a developed structure must have a comprehensive personnel program. The purpose of such software is to maintain documentary support for company employees. If necessary, you can download one of the applications of the Microsoft Office suite, but in this case the software will not be very useful. The fact is that it will take a lot of time to write the necessary macros, as well as to create tables, forms and other important elements that are not provided by default by developers. A rational choice would be the free program Personnel Plus, which you can download on the Internet.

This utility is designed to automate the implementation of almost all tasks that are set before us by the personnel department. a personnel accounting specialist gets the opportunity to work even with several organizations at the same time, which is useful for administration accounting staff, who, as a rule, monitor several enterprises. You should download Personnel Plus, because it has support for multi-user mode, so companies with a large staff of employees will also find the software very useful.

Another positive feature of the free Personnel Plus program is that you can enter databases of employees who got a job under a civil law contract or an employment contract. Just download the utility, after which it will become an excellent container for the most detailed information about the employees of your enterprise: sending on vacation, assigning incentives, the number of hours worked and improvements.

Useful program Frames free download to your computer

In any, even a small organization, there is a staff. In order for employees to calculate wages, they must be entered into a specialized program - personnel. Such a program for the personnel department as 1C has gained great popularity. Of course, this application does an excellent job with the tasks, but it is paid.

Newly opened organizations sometimes cannot afford the installation of 1c frames. Therefore, it is recommended to consider other programs that are distributed free of charge, but also do their job well.

Choosing a program for personnel

On the Internet you can find more than a dozen programs that will facilitate the work of a personnel officer. Do not rush to install the first application that comes across. It is necessary to conduct a small analysis, and then compare all paid and free programs. Most often, personnel officers use the following software:

Each of the programs presented above is unique, while all of them are suitable for the work of personnel services. It should be noted that some of the programs are free, and others are paid.

The 1C Personnel program is designed for personnel records, as well as payroll. The application works with budgetary and self-supporting financing. The program can be designed to organize the accounting of employees, register office space, as well as to obtain background information on personnel.

The main features include:

• Payroll preparation;
• Creation of a staffing table;
• Personnel accounting;
• Taxation;
• Formation of reporting;
• Possibility of accounting for hours worked;
• Work with wage funds.

The program occupies a leading position in terms of popularity. The only downside of the app is that it's paid.

A program designed for personnel accounting. Thanks to the application, the personnel officer can take into account the employees of the enterprise, as well as generate all the necessary orders. The program is paid, it can be purchased for 1500 rubles. If you do not want to pay money, it is recommended to use the free version of the product - Mini-frames. Of course, the free version is a bit truncated, but its functionality will be enough for the main work.

The main features of the program:

• Creation of an employee profile, with all the data (name, photo, education, etc.);
• Maintaining the "calendar" of the personnel officer (visits, absenteeism, sick leave);
• Making report;
• Print required documents.

The program has an intuitive interface, so even an inexperienced user can handle the work. It should be noted that the application also has a network version.

The Human Resources program occupies a leading position among free applications designed for personnel records. If you wish, you can purchase a license, the cost of which does not exceed 1000 rubles per year. In this case, you get additional functionality.

The program can keep track of data such as:

• Taxation;
• Holidays;
• sick leave;
• Employee card;
• Business trips;
• moving;
• Debts.

You can work with the Salary and Personnel program not only through a computer, but also through the Internet, that is, a mobile device can be used for these purposes.

This is a free application designed for personnel work. Unlike many programs, "Enterprise Employees" allows you to manage several organizations at once. To make it easier to work with the application, the developers have provided the ability to work with three accounts: Administrator, User and Guest. In the first case, you can create and edit entries. As for the “User” account, it only allows you to fill in already created databases and documents. The guest can only view the finished documentation.

The main features of the program include:

• Ability to capture the camera (to get a photo of an employee);
• Work with the scanner;
• Creation of employment contracts;
• Development of new templates;
• Creation of orders;
• Ability to calculate vacation and work experience;
• Maintaining time sheets;
• Reminder of the need to undergo a medical examination;
• Uploading documents to Word and Excel;
• Sending documents for printing.

The program has network access, which means that several employees can work with it at once. The number of jobs in the program is not limited.

This is a multifunctional program that contributes to the improved work of the personnel department. It should be noted right away that the application is paid, but it can be used in test mode for 55 days. This time is enough to fully explore the functionality and understand whether the application is suitable for working in your company.

The main functions of "Personnel Plus":

• Creation of cards for each employee;
• Accounting for working hours;
• Organization structuring;
• Job classification;
• Formation of time sheets;
• Creation of all necessary orders;
• Calculation of the employee's length of service;
• Accounting for the movement of each employee;
• Creation of templates for any documents;
• Export documentation to Excel;
• Vacation calculation.

This is an incomplete list of program features. More details about the functionality can be found on the official website of the developers. It is noteworthy that the application can be installed even on weak computers running Windows XP.

The personnel department is a multifunctional program that can replace even 1C. It should be immediately noted that the application is paid. Developers provide budget and government organizations with a 30% discount.

The interface of the program is intuitive, so there should not be any difficulties in the work. Of course, at first there may be some misunderstandings, since the “HR Department” is equipped with a large number of functions. Over time, all the work will be done automatically.

The main functions of the application:

• Creation of a detailed employee card;
• Import/Export of data from 1C;
• Creation of personnel documents;
• Drawing up a staffing table;
• Calculation of all types of experience;
• Connection of any type of classifier;
• Accounting for vacations and business trips;
• Export of data for sending to the FIU;
• Working with standard reports;
• Organization statistics (free and occupied units).

In fact, this is not the whole list of what the program can do. You can work with the program over the network. If necessary, you can connect an additional employee, but you will have to pay for each account.

Professional application necessary for personnel work. Thanks to the "Personnel Business" program, automation of personnel records management is carried out. The program is aimed at organizations that do not have an independent personnel service.

It is not difficult to manage the program, so any employee responsible for personnel work will cope with the task. Even an unprepared "personnel officer" will be able to keep a full-fledged personnel record. The version "Personnel Business" is distributed free of charge. If necessary, you can upgrade to the "Pro" version, but for a fee.

Program functionality:

• Maintaining employee records;
• Tracking of movements and appointments;
• staffing;
• Time sheet;
• Calculation of experience;
• Career planning for employees;
• Work with normative documents;
• Printing of necessary documents;
• Creation of text and graphic statistics;
• Database backup;
• Ability to maintain reference and regulatory documents.

Thanks to the ability to create queries, you can extract any information from the database. At the same time, a similar procedure can be performed by the personnel officer himself without the involvement of a system administrator.

Conclusion

Don't underestimate free software. They cope with the tasks no worse than paid products. Of course, they may have some nuances, but this does not greatly affect the work. Of the paid products, it is recommended to pay special attention to 1C Personnel and the Human Resources Department. As for free software, Business Personnel is an excellent solution. You need to compare software products, and then choose what suits your organization best.

Video review of the program